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Home My WebLink About2001-04-17 01-221 JOINT AGREEMENT IDOT RESURFACING WAR MEMORIAL DRIVE PROSPECT14 CF_R77FIEU F ,.-• � FILE N0. 01-221 �- `'-� rf b�Q-sc� i� `J • � y� .00 �o Illinois Department of Transportation Division of Highways / District 4 401 Main Street / Peoria, Illinois / 61602-1111 Telephone 309/671-3333 June I, 2001 PROJECT SUPPORT JOINT AGREEMENT FAP Routc 317 (US 150) State Section: 12RS-1 Peoria County Agreement No. JN-401-005 Contract No. 68040 Catalog No. 032220400D Mr. Stephen VanWinkle Director of Public Works City of Peoria 419 Fulton Street Peoria, IL 61602 Dear Mr. VanWiukle: Location: US 150 (War Memorial Dr.) from Knoxville Ave. to Prospect Rd. Attached is one original counterpart of the fully executed Joint Agreement which describes the above -captioned project for the improvement of US 150 (War Memorial Dr.) from Knoxville Ave. to Prospect Rd., and the degree of which the State and City of Peoria will be participating. If you have any questions regarding this Agreement, please feel free to contact our Agreements Unit at (309) 671-3496. Very truly yours, Joseph E. Crowe, P.E. District Euginccr r,, w By: Eric S. Therkildscn, P.E. Program Development Engineer LW/smr/ Attach. cc: Studies & Plaus Local Roads Programming Agreements FILE No. 01-221 FAP Route 317 (US 150) State Section: 12RS-1 City Section: 01-00000-00-GM Peoria County US 150 (War Memorial Dr.) from Knoxville Ave. to Prospect Road in Peoria Job No. C-94-037-00 Contract No. 68040 Catalog No. 032220-OOD Agreement No. JN-401-005 AGREEMENT This Agreement, entered into this 16 4% day of MU , A.D., 2001, by and between the STATE OF ILLINOIS, acting by and through its DEPARTMENT OF TRANSPORTATION, hereinafter called the STATE, and CITY OF PEORIA, of the State of Illinois, hereinafter called the CITY. WITNESSETH: WHEREAS, the STATE, in order to facilitate the free flow of traffic and ensure safety to the motoring public is desirous of improving approximately 1.03 miles of U.S. Route 150 (War Memorial Drive) from Knoxville Avenue to Prospect Road in Peoria (FAP Route 317, State Section 12RS-1, City Section 01-00000-00-GM) by milling, patching, installing area reflective crack control and resurfacing U.S. Route 150 (War Memorial Drive) from Knoxville Avenue to Prospect Road, providing two 12 foot through traffic lanes in each direction, providing 12 foot and variable bi-directional turn lanes, left turn lanes and right turn lanes, by milling, installing area reflective crack control and resurfacing Prospect Road from U.S. Route 150 (War Memorial Drive) to Paris Avenue, and by performing all other work necessary to complete the improvement in accordance with the approved plans and specifications, and WHEREAS, the CITY is desirous of said improvement in that same will be of immediate benefit to the motoring and pedestrian public and permanent in nature; and - 1 - FILE NO. 01-221 WHEREAS, U.S. Route 150 (War Memorial Drive) is under jurisdiction of the STATE; and WHEREAS, Prospect Road south of U.S. Route 150 (War Memorial Drive) is under jurisdiction of the CITY; NOW, THEREFORE, in consideration of the mutual covenants contained herein, the parties hereto agree as follows: 1. The STATE agrees to make the surveys, prepare plans and specifications, receive bids and award the contract, furnish engineering inspection during construction and cause the improvement to be built in accordance with the plans, specifications and contract. 2. The STATE agrees to pay all construction and engineering costs, subject to reimbursement by the CITY as hereinafter stipulated. 3. It is mutually agreed by and between the parties hereto that the estimated cost proration for this improvement is as follows: FHWA STATE CITY TOTAL TYPE OF IMPROVEMENT COST (%) COST(%) COST (%) COST Prospect Road 0 0 12,000 (100) 12,000 Improvement Prelim. Eng. (5%) 0 0 600 (100) 600 Const. Eng. (10%) 0 0 1,200 (100) 1,200 Remaining Const. 330,400 (80) 82,600 (20) 0 413,000 Prelim. Eng. (5%) 0 20,650 (100) 0 20,650 Const. Eng. (10%) 33,040 (80) 8,260 (20) 0 41,300 TOTALS $363,440 $111,510 $13,800 $488,750 -2- FILE NO. 01-221 Participation and reimbursement shall be predicated by the percentages shown above for the specified work. Costs shall be determined by multiplying the final quantities times contract unit prices plus appropriate percentages for preliminary and construction engineering. 4. The CITY has passed a resolution appropriating within its 2001 budget sufficient funds to pay its share of the cost of this improvement, a copy of which is attached hereto as "Exhibit A" and made a part of hereof. The CITY further agrees that upon award of the contract for this improvement, the CITY will pay to the DEPARTMENT OF TRANSPORATION of the STATE OF ILLINOIS in a lump sum from any funds allotted to the CITY, an amount equal to 50% of its obligation incurred under this Agreement, and will pay to the said DEPARTMENT the remainder of the obligation (including any non — participating costs on FA Projects) in a lump sum, upon completion of the project based upon final costs. The CITY further agrees to pass a supplemental resolution to provide necessary funds for its share of the cost of this improvement if the amount appropriated in "Exhibit A" proves to be insufficient to cover said cost. 5. The CITY has adopted and will put into effect an appropriate ordinance prior to the STATE's advertising for the proposed work to be performed hereunder, or shall continue to enforce an existing ordinance, requiring that parking be prohibited on U.S. Route 150 (War Memorial Drive) within the limits of this improvement, a copy of which is attached hereto as "Exhibit B", and will in the future prohibit parking at such locations on or immediately adjacent to U.S. Route 150 (War Memorial Drive) as may be determined necessary by the STATE from traffic capacity studies. -3- FILE NO. 01-221 6. The CITY agrees to provide prior to the STATE's advertising for the work to be performed hereunder approval of the plans specifications, by resolution or letter. 7. The CITY shall exercise its franchise right to cause private utilities to be relocated, if required, at no expense to the STATE. 8. The CITY agrees to cause its utilities installed on right of way after said right of way was acquired by the STATE or installed within the limits of a roadway after the said roadway's jurisdiction was assumed by the STATE, to be relocated and/or adjusted if required, at no expense to the STATE. 9. Upon final field inspection of the improvement and so long as U.S. Route 150 (War Memorial Drive) is used as a State Highway, the STATE agrees to maintain or cause to be maintained the median, the four through traffic lanes lying two on either side of the median or bi-directional center turn lane, the left turn and right turn lanes, and the curb and gutter or stabilized shoulders and ditches adjacent to those traffic lanes to be maintained by the STATE. 10. Upon final field inspection of the improvement the CITY agrees to maintain Prospect Road in its entirety up to the edge of pavement of the through traffic lanes on U.S. Route 150 (War Memorial Drive), those portions of the improvement on U.S. Route 150 (War Memorial Drive) which are not maintained by the STATE, including sidewalks, parkways, guardrails, crosswalk and stopline markings, CITY owned utilities including appurtenances thereto, highway lighting including furnishing the electrical energy therefore and shall maintain the storm sewers and appurtenances by performing those functions necessary to keep the sewer in a serviceable condition including cleaning sewer lines, inlets, manholes, -4- FILE NO. 01-221 and catch basins along with the repair or replacement of inlet, manhole and catch basins' frames, grates or lids plus structural failures to a maximum length of 3.6 meters (12 feet) between adjacent manholes. The maintenance, repair and/or reconstruction of storm sewers beyond the aforedescribed responsibilities shall be that of the STATE. The CITY further agrees to continue its existing maintenance responsibilities on all side street approaches under its jurisdiction, including all left and right turn lanes on said side street approaches, up to the edge of pavement of the through traffic lanes on U.S. Route 150 (War Memorial Drive). 11. The parties hereby mutually agree that the obligations of the parties will cease immediately without penalty being required if, in any fiscal year, the Illinois General Assembly or Federal funding source fails to appropriate or otherwise make available funds for this contract. 12. This Agreement and the covenants contained herein shall be null and void in the event the contract covering the construction work contemplated herein is not awarded within three years subsequent to execution of the Agreement. This Agreement shall be binding upon and to the benefit of the parties hereto, their successors and assigns. STATE OF ILLINOIS DEPARTMENT OF TRANSPORTATION By: District Engineer Date: X//olo/ s:\rngr1\winword\progdev\agreementsyointyn401005.doc CITY OF PEORIA By: Cary Manbg6r Date: Attest: ty _e,lerk -5- 11 ] AVE 0= ]m0 J V~ RVE ] GIN IF u NTRAL iX A HOOL Om ST ROAD) i%, )�r t TION 6 EP Rr,ERiOGE S M fn 1 C FESTwOVO OR �T ENDS NORTHCREST AVE' K9q PARI N NOX s — Fi Puac "II